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Privacy Policy
MC Accountancy Limited

Last Updated: 2025

MC Accountancy Limited (“we”, “our”, “us”) is committed to protecting your personal information and respecting your privacy.
 This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website, contact us, or use our services.

We comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

2. Information We Collect

  • We may collect and process the following types of personal data:
  • Information you provide to us directly:
  • Name
  • Email Address
  • Phone Number
  • Business name
  • Company registration details
  • Financial information shared for accounting purposes
  • Payroll data (if applicable)
  • Any information submitted through our website contact forms
  • Information collected automatically:
  • When you visit our website, we may automatically collect:
  • IP address
  • Browser type
  • Device information
  • Cookies and tracking data
  • Pages visited and time spent on the site
  • Information provided through accounting software:
  • When using Xero or other software integrations, we may access:

3. How We Use Your Information

  • We use your personal data for the following purposes:
  • To respond to your enquiries
  • To provide accounting, payroll, and financial services
  • To manage your accounts and deliver our contracted services
  • To communicate important updates or changes to your services
  • To comply with legal and regulatory obligations
  • To maintain accurate business records
  • To improve our website and user experience
  • For internal training and quality control
  • We do not use your data for automated decision-making or profiling.

4. Legal Basis for Processing

  • We process your data under the following lawful bases:
  • Contractual Obligation: To deliver the services you have requested
  • Legitimate Interests: To run our business and improve customer experience.
  • Legal Compliance: To meet HMRC, accounting, and tax-related regulations.
  • Consent: When you explicitly opt-in to marketing communications.
  • You may withdraw consent at any time.

5. How We Share Your Information

  • We only share your personal data when necessary, and only with trusted third parties such as:
  • Accounting software providers (e.g., Xero)
  • Payroll processors
  • External IT support or hosting providers
  • Legal or regulatory authorities (when required)
  • Third-party service partners you authorise us to work with
  • We never sell or rent your personal data to third parties.
  • All third-party partners must comply with UK GDPR and maintain appropriate security measures.

6. Data Security

  • We take data protection seriously and use suitable technical and organisational measures to protect your information, including:
  • Secure cloud storage
  • Encrypted file transfers
  • Password-protected systems
  • Restricted access controls
  • Regular cybersecurity monitoring
  • Ongoing staff training in data protection
  • If a data breach occurs, we will notify affected individuals and the ICO in accordance with UK GDPR requirements.

7. How Long We Keep Your Information

  • We retain personal data only for as long as necessary:
  • Accounting records: 6 years, as required by HMRC
  • Contact form submissions: up to 12 months
  • Client financial data: for the duration of the engagement + 7 years
  • Payroll information: in accordance with UK employment law
  • Once data is no longer required, it is securely deleted or anonymised.

8. Your Rights Under UK GDPR

  • You have the right to:
  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion of your data (in certain circumstances)
  • Restrict how your data is processed
  • Object to certain types of processing
  • Request data portability
  • Withdraw consent at any time
  • To exercise your rights, contact us at:
  • malcolm@mcaccountancyltd.co.uk
  • If you are unhappy with how your data is handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

9. Cookies

  • Our website uses cookies to improve your browsing experience.
  • These may include:
  • Essential cookies
  • Analytics cookies
  • Performance cookies
  • You can adjust your browser settings to refuse cookies if preferred.
  • A full Cookie Policy can be provided upon request or added separately to your website.

10. Changes to This Privacy Policy

  • We may update this Privacy Policy as needed to reflect changes in law, technology, or the way we operate.
  • The latest version will always be available on our website.

11. Contact Us

  • If you have questions about this Privacy Policy or how your data is handled, please contact:
  • MC Accountancy Limited
  • 4 Catterick Road,
    Bicester,
    Oxfordshire, OX26 1AW
  • 07988 643997
  • malcolm@mcaccountancyltd.co.uk
  • We act as the Data Controller for the personal information you provide to us.